Arts Assessment Procedures and Guidelines

Title of Parent Policy:

1. Develop individual School Assessment Schedules
   The Assessment and Feedback policy will be circulated to Schools who will be asked to develop an Assessment Schedule. The schedule will contain a summary of all assessment tasks plus an equivalent word length.
   Each Assessment Schedule will be submitted to ESEC in November for approval.
2. Application of Schools Assessment Schedule
   The Assessment Schedules are to be used as a guide when unit coordinators are developing new units or amending current units.
   ESEC will check that the assessment tasks listed in each new unit and unit amendments are compliant with the abovementioned policy using the approved assessment schedules as a guide. Schools will be asked to amend unit assessments that are greater than or less than the estimated word-length as stated in the abovementioned parent policy.
   ESEC will conduct an annual audit of unit course notes to check that the assessment requirements for individual units are compliant.
3. Handbook entries
   The handbook entry for each unit should contain a summary of assessment activities in the form of written work and or an exam. In addition, each unit should indicate whether the assessment is to be completed within the semester or during the exam period. A couple of examples are listed below:
   Example 1
   Within semester written assessment: 40%
   Exam Period exam: 60%
   Example 2
   Within semester written assessment: 40%
   Within semester exam: 20%
   Exam period exam: 40%
4. Protocol for the return of assignments/feedback
   All Chief Examiners must ensure that time is made for students to collect assignments/assessment within and outside semester. All unit coordinators and tutors involved in the teaching of a unit must have times that they are available to see students. If this is to be done within a set consultation time, the consultation time must be noted on the door of their office and also circulated via Blackboard or Unit Guide. Alternatively, students can be advised to email the teaching staff member to make an appointment. Students at the beginning of semester must be provided with consultation times and/or how to make an appointment. Each school must document their feedback and assignment collection process.

Within semester, teaching staff are to hand back assignments in class or during consultation hours. This provides students with the opportunity to discuss any feedback. End of semester assignments are to be returned by the Chief Examiner or passed to the School Office if the Chief Examiner is unavailable.

At the end of semester, any uncollected assignments are to be passed to the Chief Examiner for safe-keeping. Assignments will be kept for six months and then destroyed. If the Chief Examiner is unavailable uncollected assignments may be forwarded to the School Office to be returned.

To comply with the "Assessment and Results Record Keeping and Security" section of the University's assessment procedures assignments must either be kept in a locked office or a locked filing cabinet and students must be advised to present their student ID when collecting their assignments. Alternatively, students may provide a stamped, self-addressed envelope if they wish.

ADE
ESEC
Unit Coordinators
Chief Examiners
Students