Procedure for Essay Returns Within PSI
The underlying principle:
- Administrative
staff members are responsible for collecting, recording
and then distributing submitted work to the relevant academic staff
members/tutors
- Academic staff
members are responsible for the marking and handing
back of written work.
Procedure
- Submitted work to be
returned in lectures/tutorials in the first instance.
- Uncollected work to be kept by the lecturer/tutor until
collected by the student.
- Work submitted towards
the end of the teaching semester to be returned by the lecturer or
the unit coordinator (in the case of sessional tutors). Students
to be advised of the collection date(s) by the lecturer/unit coordinator
- Submitted work to be returned by administrative staff
members only in exceptional cases such as the lecturer/coordinator
being away on extended leave or they are no longer on staff.
- To comply with Privacy Legislation, no submitted work to
be collected by another person unless they provide a letter of proxy
authorising them to pick up the work.
- If a student
is not able to come in and collect their work in person or organise
a proxy, then the lecturer/unit coordinator may at
their discretion allow the student to provide them
with a stamped self-addressed envelope and request that their work
is returned by mail. This option should only be used in exceptional
cases to minimise inconvenience to the lecturer/coordinator. If this
option is used, however, the administrative staff should
not be asked to take care of mailing the work.
Uncollected essays should be kept for six months after
students have been formally notified of their final mark for the
subject in question. At the end of the six-month period, they can
be given to administrative staff for disposal via shredding